Borrowing Policy:

Who May Borrow:


Any Kansas library and individuals who have a valid NExpress Regional library card may borrow books, video games, music CDs, videos, and DVDs from the Library or through Interlibrary Loan.


Exclusions From Loan:


Certain materials designated “To be used only in the library” may not be checked out.


Book/Movie Reserve Service:


Books/movies may be reserved upon request.


Limit On Amount Of Materials That Can Be Borrowed At Any One Time:


Seven [7] DVDs or TV shows per card, no limit on books per card, three [3] music CDs per card, three [3] video games per card, one [1] Launch pad or tablet per card.


Length of Loan Period:


Three [3] weeks for books

Two [2] weeks for DVDs, TV shows, and Launchpad.

One [1] weed for music CDs and video games.




Patrons are allowed three [3] unless on books that have been placed on hold.  Patrons are allowed one [1] renewal for movies, Launchpads, music CDs, and video games.


Books Return Services:


There is a return box at Beachner Grain (next to the library).


Library Card Registration:

Any person wishing to acquire a Richmond Public Library card will need to show their driver’s license or state issued identification card, or provide their social security number.  If the individual is 17 years of age or under, the parents or guardians identifying information will also be required.  The individual will also have to provide a current address and valid telephone number. Patrons who move or change their telephone number should notify the library so the patron’s records can be updated.  Failure to do so could result in loss of library privileges.

Library Cards:

The Richmond Public Library will issue one [1] library card free of cost for each patron number.  If said card is damaged or lost there will be a $1.00 replacement charge for each card.

Library Use Charges [overdue]:

Fines are the responsibility of the individual to whom the card is issued.  If the individual is 17 years of age or younger, the parent or guardian is responsible for the fine.


A fifty cent ($.50) charge per week not to exceed $3.00 per item will be assessed for all books, DVDs, music CDs, videos and/or periodicals that are not returned within seven [7] days after the due date.


Late notices will automatically be sent via email.  It is patron’s responsibility to keep contact information up to date.  If no email is provided, the first notice may be made after one week late.


Items late or last for 13 months will be automatically charged replacement cost and any accrued fees and can no longer be returned.


After the library fines have accrued to $10.00 and/or is 45 days overdue, library privileges will automatically be suspended until the matter is settled.  Library privileges may be reinstated when the Library Director can be assured that patron will return material in a timely manner.


Upon library materials being three weeks late, the cost of postage may also be added to the fine.  If patron accrues more than $50.00 in fines, patron’s name and information will be sent to the State for collection purposes.  Amount owed will include cost of missing library material and fines.  The Library Board sets costs for replacement items.  These costs are set out in the NExpress system.


If the patron pays their fine by check and said check is returned, the Library will require a fifteen dollar [$15.00] returned check fee plus any fees assessed by the bank.  The library will accept cash only for fees on returned checks and accrued fines.


 Charges for Lost or Damaged Materials:

The Richmond Public Library understands that books and media experience normal wear and tear as they are used.  The library balances normal wear and tear against damages that might make the public reluctant to use the material.  Readability is one consideration; appearance is another.  The guidelines cover any material that the library checks out to the public.  As regulated by state statute, all damaged and withdrawn materials remain the property of the library.


Fees for damages materials will be charged when the condition of an item makes it unsuitable to be returned to the collection.


Patrons are discouraged from replacing a damaged or lost item with an item purchased personally.  Any request to do so must be cleared by the Library Director in charge of the collection.  For out of print items, the Library Director will determine a fair value based on the type of material lost or damaged and select a similar replacement item.


Normal wear and tear or minor damage is to be expected as items circulate.  This includes: book falling from spine; frayed edges; tears on spine channel; CD, DVD, or cassette case replacement; paper dust jacket torn/marked; and pages torn.


Examples of major damage that require withdrawal of materials include: animal chews/teeth marks; liquid damage; pages stuck together; extensive marking/comments; pages marked/burned/missing; cracked/broken/chipped discs; and swollen/mildewed; odoriferous.


Patrons will make restitution as determined by the Library Director for damages to material[s].  If the patron loses material[s], said patron will be expected to pay cost of the material[s] as set by the Library Director.  If the individual is 17 years of age or younger, the parent or guardian is responsible to make restitution.  If the item is found after restitution has been made, the Board will determine whether partial reimbursement will be assessed.  If six [6] months have passed since restitution was made and the item is returned, there will be no patron reimbursement.

Holidays observed by closing:

The Richmond Public Library observes all established Federal holidays. The Library Director has the discretion to open the library on holidays. Established Federal Holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. In addition, the Library will be closed the Friday after Thanksgiving, Christmas Eve day, and New Year’s Eve day. The Library Director has the discretion to have the Library open on any designated holiday.

Unattended Children Policy:

It is the policy of the Richmond Public Library that children five [5] years of age or younger need to be supervised while in the library. The individual supervising the child five [5] years of age or younger should be at least nine [9] years old. If a child five [5] years of age or under is unsupervised in the library said child will be sent home. If a child shows up more than three [3] times without supervision the parents or guardian of said child will be sent a copy of this policy with a note that child is not allowed back into library without proper supervision.


Persons wishing to file a complaint about the Richmond Public Library should do so by contacting the Library Director. If the Director cannot resolve or explain the issue, she/he will then advise the Board of the issue. If said person wishes to speak to the Board, they may do so by asking to be put on the agenda of the next Board meeting.

Persons wishing to file a complaint about the library director should contact the current library board chair. If wishing to file a complaint about any other library employee, the individual should contact the Library Director.

Library Material CHALLENGE POLICY:

It is the policy of the Richmond Public Library that we will listen to any patron who challenges library material.  Patrons wishing to challenge any material in the library will be required to fill out a Request For Reconsideration Of Library Resource form [found in Forms section of this manual] and submit it to the Library Director.  The Director will read the form and review the material.  The material will then be reviewed by at least one [1] Board Member and be discussed at the next Board meeting.  The Board will then hold a discussion about the material, and the patron will be notified of the decision.

If the patron disagrees with the decision, they may choose to address the Board in person.  If they request, the patron will be put on the agenda of the next board meeting, or the patron may ask the Board Chairman to hold a special meeting.  The decision about a special meeting will be left up to the Board Chairman.
Steps for a request for reconsideration of library resource:

1. Fill out form
2. Give form to Director
3. Review of material
4. Book discussed at Board meeting
5. Decision made on material
6. Patron informed of decision

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